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How to Organize a Car Show

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How do you Organize a Car Show

1. Introduction

If this is the first car show event that you have coordinated, or you are a seasoned promoter, the information contained here will be helpful to ensure that you do not overlook anything at your next show. Depending upon the type of car show there are a variety of things to consider.

car-show Car shows fall into many different categories depending upon the show promoter and theme. General car shows are open to any and all makes of cars as well as years making it a bit more challenging given the diversity of possible classes. Often at the open shows there are many classes to help categorize the vehicles. The classes may include; Antique, Unrestored, Modified, 1975 and Older Stock/Modified, Motorcycle, Modified Truck, etc. and the list goes on. The next common type of show is a manufacturer specific show, such as "All Chevrolets". These targeted shows help to narrow the category variables down a bit, and often have many classes as well. It can still be difficult selecting a best in show between a 1955 Bel Air and a 2006 Corvette Z06. To narrow the focus even more, regional clubs tend to have shows based upon their membership, such as pre-1950 only, Model-T only, and even Mustangs only.

The guidelines that are presented here will give you insight into what it takes to organize a show and make it successful. Note that we will not discuss concours shows since they tend to be very strict on how the vehicles are arranged, and what the owners are allowed to display or not display. Concours judging is measuring a car based upon its original condition when it rolled off the assembly line. Attention is focused on the use of exact correct parts, wires being routed the correct way, and down to the correct finish on the bolts. For concours judging, check out vehicle specific clubs such a "The Mustang Club of America", and " Jaguar Clubs of North America" to name a few. A search on the Internet will provide many others. The reason for these strict rules, such as not allowing any show boards or displays is that they want to ensure that the vehicle is judged upon its own merits and not on any other influential actors. If you have read the other E-books that are part of this series, you will realize that show boards, and other displays can definitely influence the judges.

2. Getting Started

As with any major event, such as a car show being organized from the start with a plan is required. As with starting a business and having a business plan, for starting an event you need an event plan that will contain many of the same elements, from a marketing plan, and how you will grow for future shows. It is important that this plan contain a time line of everything that must happen and when tasks will be completed including the selection of the dates to the cleaning up of the show area at the end. It can be very difficult to predict how long it will take to complete every task, and at some point something will not go as planned. Be sure to have sufficient buffer time in your schedules, and plan as early as possible.

To better organize your show, the required activities will fall into three categories: Pre-show activities, Show Day activities, and After Show activities. These activities are completely covered in the Ebook.

2.3 Marketing Plan - Getting The Word Out

As in real estate where they say location, location, location, for a successful car show, one element is marketing, marketing, marketing. As soon as you know what it is you are going to do, and have completed most of the items above, you need to start your marketing campaign and getting the word out. Note that I said "completed MOST" of the items. This is one area where you will be doing many tasks in parallel. You want to start letting people know as early as possible that a show is coming, however early on you do not need to provide every last detail. You must have a Theme, a Date, and a Location as a minimum. Once you have that, you need to start executing on your marketing plan.